Streamline your accounts payable & receivable
Online invoicing software simplifies billing for small businesses by allowing you to create, send, and track invoices digitally. With features like customizable templates, automated payment reminders, and real-time tracking, these tools help save time, reduce errors, and improve cash flow. Whether you’re a freelancer, a startup, or a growing company, you can find options ranging from free invoice software to advanced platforms that integrate with your accounting and CRM systems.
Our top picks for December 2025
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Endorsed by the AICPA
How Online Invoicing Software Works
Online invoicing software replaces manual billing with efficient, digital tools. You can create professional invoices with your logo and terms, send them via email or directly through the platform, and track when invoices are viewed and paid. Many platforms support recurring billing, automated reminders, and integration with secure payment gateways so clients can pay online. Real-time tracking helps you stay on top of payments and manage cash flow.
Recommended Top-Rated Invoicing Software For Small Businesses in 2025
Online Invoicing vs. Accounting Software
Invoicing software focuses on billing tasks, creating and sending invoices, managing recurring payments, and automating reminders. Accounting software provides a broader view, handling income, expenses, tax reporting, and payroll. Many small businesses use both tools together, especially when their invoicing software integrates with accounting platforms to ensure all financial data stays in sync.
Setting Up Online Invoicing
Getting started with online invoicing is simple:
- Choose software that fits your needs (custom templates, automation, integrations)
- Set up your business profile with company details and logo
- Connect payment methods like PayPal, Stripe, or direct transfer
- Customize invoice templates and payment terms
- Link accounting or CRM tools if needed
- Test with a few invoices, then automate recurring billing and reminders
Online Invoicing Software Pricing
Online invoicing software costs depend on the features, integrations, and level of support you need. Most providers offer multiple plans so businesses can choose a solution that fits both their needs and budget. Here’s what to expect:
- Free plans: Basic tools for creating and sending a limited number of invoices. These are ideal for freelancers or startups with low volume who need simple invoicing without advanced features or integrations.
- Entry-level plans ($5–$15/month): These plans typically allow more invoices, offer better-designed templates, and include basic automation like payment reminders or recurring billing for regular clients. Good for small businesses ready to streamline invoicing.
- Mid-tier plans ($20–$50/month): Suitable for growing businesses that need unlimited invoices, multi-user access, and integrations with accounting software, CRMs, or payment processors. These plans often include better reporting tools and support.
- Advanced plans ($60+/month): Designed for larger or scaling businesses. They include advanced features like multi-currency invoicing, custom reporting, team collaboration, project tracking, and ERP or e-commerce platform integration. These options work well for businesses with complex billing needs or international clients.
When choosing a plan, consider how much invoicing volume you have today, and where you expect it to grow.
Choosing the Best Invoicing Software
Selecting the right invoicing software is about finding the balance between functionality, ease of use, and value. Look for software that offers:
- Ease of use and mobile access: The platform should be simple to navigate and offer mobile apps so you can create, send, and manage invoices from anywhere.
- Customizable invoice templates: Professional, branded invoices help you maintain a polished image and build client trust.
- Automation features: Recurring billing, payment reminders, and auto-generated reports save time and help you stay organized.
- Real-time payment tracking: Stay on top of cash flow by knowing exactly when invoices are sent, viewed, and paid.
- Integration capabilities: Ensure the software can connect with your accounting platform, CRM, e-commerce tools, or payment gateways for smoother operations.
- Scalability: Choose a tool that can grow with your business, adding advanced features like multi-user support, detailed reporting, and multi-currency options as needed.
- Transparent pricing: Find a solution that fits your current budget but also offers flexibility for upgrades as your needs change.
Many providers offer free trials. Take advantage of these to explore features, test usability, and ensure the software meets your expectations before committing.
Key Features to Look For
- Customizable templates that match your branding
- Automated payment reminders and recurring billing
- Secure online payment options for faster payments
- Real-time tracking of sent, viewed, and paid invoices
- Integrations with accounting software, CRM systems, and payment gateways
- Multi-currency support for international clients
- Mobile-friendly apps for invoicing on the go
- Built-in reporting and insights
Our top picks for December 2025
Conclusions
The right online invoicing software helps small businesses save time, improve cash flow, and look professional. Whether you need a simple free tool or a comprehensive invoicing platform, today’s solutions can fit your needs and grow with your business. Explore our top recommendations, try free trials, and choose the invoicing app that will help you stay organized and get paid faster.
